7 Time Management Tips for Busy Professionals

Tom Spencer

You instinctively close your laptop, put on your jacket, and head out to meet your friend. Time is a scarce and valuable resource that is easy to take for granted, undervalue, or outright squander. Compared with other resources like land or money, time has three unique features.

Recharge Your Time Management

The Clever Consultant

I love spending time with my family and getting away from my desk. Running a successful consulting business means your time is spread thin. I like to come back from time-off refreshed and recharged, feeling like I’ve got everything underfoot.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

It’s Not “Time Management.” It’s Lean.

Markovitz Consulting

In the space of two weeks, the New York Times and the Wall Street Journal both ran articles on the productivity benefits of reduced work hours. Indeed, a recent survey by the Society of Human Resource Management indicates that fifteen percent of companies offer a 32-hour workweek. Cynics might attribute the productivity gains as a demonstration of Parkinson’s Law , which states that work fills the time available for its completion. We need time off to rest and recover.

Are Your Meetings a Priority - or are They Wasting Time?

Strategic Planning and Management Insights

When it comes to strategic planning, every organization will go about scheduling their meetings in a different way. Regardless, having scheduled strategy progress and project management meetings will remain essential to fulfill your organizational goals and objectives.

Time Management and Planning: 10 Motivations | Women In.

Women in Consulting

Peer-to-peer Fundraising Email Marketing Website Management Website Design Payment Processing Sphere Know How Blog Sphere Knowledgebase Sphere Forum Case Central Sphere Connect Sphere Connect Partners Blackbaud Connect Partner Network Overview Partner Login. Blackbaud Sphere Solutions can help you with: Event Fundraising and Peer-to-peer Fundraising Nonprofit Email Communication and Marketing Nonprofit Website Management Nonprofit Credit Card Processing Nonprofit Website Design.

3 Tips for First Time Managers

LSA Global

Tips for First Time Managers to Start Off on the Right Foot. Does becoming a first time manager make you feel as if you are leaping off a cliff without a safety net? You are perceived to have the leadership competencies required to manage others. Managing?

Getting Your Team to Do More Than Meet Deadlines

Harvard Business

Here’s a system to help them set aside time for their most important work. Time management Digital Article

Polite Ways to Decline a Meeting Invitation

Harvard Business

There it is in your inbox: a meeting invite to a meeting you really don’t want to attend. Or it’s for a time that’s already booked, and now you’re left to decide whom to turn down. Whatever the reason, sometimes you need to decline a meeting invite.

Meetings That Work for Both Managers and Makers

Harvard Business

When it comes to designing and leading meetings that produce results , when you meet matters just as much as how you meet. This is particularly true in organizations where employees are both, what Paul Graham calls, “makers” and “managers.”

Scheduling Meetings Effectively When You’re Self-Employed

Harvard Business

It’s important for all professionals to use their time efficiently. Without corporate mandates such as weekly team meetings or biweekly project check-ins, entrepreneurs have the ability to wipe out bureaucratic red tape and reach new heights of productivity. Here are four strategies self-employed professionals can use to schedule meetings more effectively. First, it’s important to understand the full cost of a meeting. Meetings.

Protect Your Time at Work by Setting Better Boundaries

Harvard Business

Time management Communication Meetings Digital ArticleYou have the power to reclaim your workday.

Chipping at Your Workload, One Message at a Time

The Clever Consultant

A lot of drama, anxiety and procrastination comes from open communication loops – emails we need to send, phone calls that should be made, or in-person meetings that need to happen. Expert Insights Productivity One Minute Tip productivity Time Management

If You Can’t Say What Your Meeting Will Accomplish, You Shouldn’t Have It

Harvard Business

How many times have you walked out of a theoretically important meeting—a leadership offsite, a C-suite pow-wow, a sit-down with the board—thinking, That was a great discussion, but I’m not sure we really accomplished anything ? But this process may take some time.

Don’t Wait Until After the Meeting to Start Your Action Items

Harvard Business

He would no doubt want input on the draft memo he’d sent yesterday—only she’d hadn’t found time to read it yet. So goes the manager’s punch list for check-ins with direct reports. If this sort of time crunch sounds familiar, you are not alone.

How to Establish a Meeting-Free Day Each Week

Harvard Business

Having a meeting-free day. Establishing one day with no meetings is a technique that I used throughout 2016 to complete a book proposal and write the manuscript for my third book. It’s also a strategy I use with my time management coaching clients. By giving yourself one meeting-free day per week, you reduce the context-switching that can slow down dedicated project work. A meeting-free day isn’t the best option for everyone. Meetings.

Wasting time – it’s such a waste of your brain!

The Management Centre

Time management. It’s a popular topic in management training. Whichever way you look there is something else demanding your attention and therefore your time – and it can feel like drowning. Don’t waste time on planning your time.

If You Multitask During Meetings, Your Team Will, Too

Harvard Business

Managers have hard jobs. We’ve previously written about what great managers do differently , but even great managers are not fully aware of how their work habits can impact those they supervise. The transition from individual contributor to manager expands the influence of a person’s work habits. Unfortunately, managers typically have very limited visibility into what their own behaviors may be signaling to their team and how the team might be reacting.

Stop Scheduling Conference Calls and Finally Commit to Videoconferencing

Harvard Business

If you knew about a technology that would help you improve organizational alignment, cut meeting times, and increase engagement in discussions, surely you’d use it all the time, right? I began using videoconferencing on a regular basis about a year ago, in client situations where meeting in person was not possible or practical, and I’ve been amazed at the results. Meetings Take Half as Long. And best of all, it takes less time. Meetings.

Why You Need an Untouchable Day Every Week

Harvard Business

I hate meetings. And what do most meetings usually result in? You guessed it — more meetings. When I worked as Director of Leadership Development at Walmart, my days were full of meetings. And when I quit two years ago to strike out on my own as an author and keynote speaker, I thought my days full of meetings were behind me. Meetings never really go away. And there’s no time for it! Meetings. Meetings bounce off the windshield.

What to Do When You’re Covering for Colleagues — and Can’t Keep Up

Harvard Business

That’s potentially more email, more tasks, more meetings, and more searching for answers to questions about items outside of your normal day-to-day. This natural and normal consequence of vacation time needs acknowledgment. Time Off. How to Negotiate for Vacation Time.

Assessment: How Productive Are You?

Harvard Business

As a coach and mentor focusing on productivity, I’ve heard this complaint hundreds of times, from managers and officials across the world. Productivity Time management Digital ArticleAre you feeling overwhelmed by your obligations at work and home?

How to Work for a Boss Who Has a New Idea Every 5 Minutes

Harvard Business

As a time management coach, I’ve coached many creative idea people and coached many people managed by creative idea people. Based on that experience, here are some helpful strategies for managing up when your boss gets distracted by too many creative ideas.

How to Get Your Side Hustle Off the Ground

Harvard Business

Indeed, a Deloitte survey of millennial and Gen Z workers showed that nearly two-thirds of respondents would consider a side gig to supplement their full-time work. Time management issues. Instead, it’s more commonly a problem of managing the time we do have.

How to Take the Stress Out of Taking Time Off

Harvard Business

Have you ever questioned whether taking time off is worth it because the stress of preparing for a vacation is so high? Over half of Americans leave some vacation time on the table. During that planning time, get clear on must-do activities prior to splitting from the office.

Are You Productive Enough?

Harvard Business

” As a time management coach, I’m keenly aware that you could answer the question “Am I productive enough?” For the purposes of this discussion, I’m narrowing the definition of “productive enough” to whether you are meeting the requirements of your job when operating at your personal peak performance. Question 1: Am I meeting expectations? Did you reply to customers within the specified times?

I Ran 4 Experiments to Break My Social Media Addiction. Here’s What Worked.

Harvard Business

Yet it can also be a highly addictive time-sink if we’re not careful about our goals , purpose , and usage. My goal was to see if by interrupting my daily behavior I could change my “default settings” and have more time for deep, focused work. Barcroft/Getty Images.

Media 58

3 Key Ways to Start the Work Week

Gina Abudi

Get a better control of your work week ahead by considering these three ways to start the work week off in the right direction: Develop your “to do” list for the week A “to do” list enables you to plan your work week and ensure that the right work is getting done to meet goals. [.]. Professional Development accomplishing goals planning the work Time Management to do lists

Track Your Time for 30 Days. What You Learn Might Surprise You.

Harvard Business

It’s hard to know if we’re really making efficient use of our time. But are we spending our time on the right things? Inspired by a colleague, the time management expert Laura Vanderkam , I decided to spend the month of February tracking exactly how I spent my time, down to half-hour increments. In particular, there were four that made me rethink a lot of the conventional wisdom on productivity and time management. MirageC/Getty Images.

Before You Set New Goals, Think About What You’re Going to Stop Doing

Harvard Business

Pausing to consider what needs to be removed from your schedule takes time. In many work environments, tasks and projects get piled on without any clear sense of priorities or time capacity. The beginning of a new year marks the perfect time to clean house and reevaluate what you’re doing and how you’re doing it. For instance, in my book The 3 Secrets to Effective Time Investment , I recommend a chart that includes columns for activity name, type (i.e.

4 Ways to Teach Your Kids About Work (Without Adding More to Your Plate)

Harvard Business

They worry that they aren’t spending enough time with their children, and they’d like to help their children learn from their experience and avoid mistakes they’ve made. What if you could maximize your time by making progress on work challenges while spending time with your children and helping them learn important skills in the process? And the tips don’t take any additional time. Practice time management together.

How to Get the Most Out of a Day Off

Harvard Business

While it’s true that big trips can be fun and even refreshing, they can also take a lot of time, energy, and money. Because of this, some might put off their time away, figuring they’ll get to it when their schedule isn’t so demanding, only to discover at the end of the year that they haven’t used up their paid time off. These small bits of time off can increase my sense of happiness and the feeling of having “room to breathe.”

4 Conversations Every Overwhelmed Working Parent Should Have

Harvard Business

Working parents sometimes struggle with the feeling that they are either letting down their family or not meeting their career goals. How Busy Working Parents Can Make Time for Mindfulness. For example, you might say, “I want to manage large projects. I’m willing to sprint for short periods of time to ensure that everything works. This teamwork approach helped them manage their time in ways that aligned with their goals.

Give Yourself Permission to Work Fewer Hours

Harvard Business

I had no clear boundaries between work and personal time, and I rarely stopped working without feeling guilty. Working to exhaustion means you’re less productive when you are working — and it can also mean you don’t have the energy to enjoy your time outside of work.

Taming the Epic To-Do List

Harvard Business

The to-do list can be an indispensable tool when used to mindfully manage your time. Specifically, List #1 is for important but non-time-sensitive projects. The third list is a not-do list, to remind me of things I’ve consciously decided aren’t worth my time. The calendar is for blocking out time to accomplish important matters on schedule. I consider that block of time an unbreakable appointment. Time management Digital Article

Research: When Managers Are Overworked, They Treat Employees Less Fairly

Harvard Business

Fair managers can reap big dividends. In a recent paper , published at the Academy of Management Journal, we propose that one explanation is that many managers are, simply put, too busy to be fair. They are often expected to juggle multiple responsibilities under intense time and work pressures , and so treating employees fairly may take a backseat to other pressing priorities. These are complex, effortful, and time-consuming activities.

How to Get into a Rhythm at Work If You Can’t Stick to a Schedule

Harvard Business

” Rhythm can also help lead you through your time. If this sort of approach sounds appealing to you, here are some ideas based on my own life and work with time management coaching clients that I’ve seen to align your time with your energy, interests, and goals.

How Your Phone Can Help You Set Better Habits

Harvard Business

Create a formula like this: “At (time and/or location) every (hour/day/week) I will…” Select the right trigger type. You probably know your phone, computer, watch, and other gadgets can set reminders for a specific day and time. ” But timed reminders aren’t the only kind of trigger available. A lot of the time, your phone may be the right tool for the job. Want to stop being late to meetings? VANDAL Photography/Getty Images.